Administrative Assistant - Part-Time

Location: Remote

• Meeting support – Ability to take clear, concise notes, track follow-up items and maintain actions lists.
• File & record management - Organize, maintain, and update documentation with strong attention to detail
• Project tracking - Monitor deadlines, deliverables and ongoing tasks across multiple projects
• Confidential information handling - Maintain confidentiality of sensitive clergy care and personnel matters.
• Report & spreadsheet creation – Prepare reports and data spreadsheets as needed.
• Documentation & Databases – Keep Client Directory, Census Lists, Team Birthday list, Phone Etiquette and NUSO User Guides current
• Expense report coordination – submit, process and track expense reports
• Onboarding support - Manage and track initial new employee onboarding tasks
• Inventory Oversight – Track and manage care manager inventory through Meta Shop
• Media management – Assist with staff headshots, team photos, and video testimonials
• Event & conference logistics - Manage conference booth materials and scheduling, process ordering of required items (will maintain company credit card)
• Calendar & scheduling – Manage team calendar, schedule Zoom interviews, add travel itineraries
• Daily communications – Provide written updates and communications as requested
• Special Projects – assist with special projects as they arise

• Proven administrative or executive support experience
• Exceptional organizational skills, the ability to multitask and pivot priorities in real time
• Strong written and verbal communication skills
• High accountability, follow-through, and ownership of tasks from start to finish
• Discretion and sound judgment when handling confidential information
• Ability to work independently with minimal supervision
• Proficiency with standard office and productivity software (e.g., Microsoft Outlook, Teams, Excel, Word & OneNote)
• Alignment with and respect for Meta Care’s mission and values

• Schedule: 20 hours per week
• Compensation: $19 - $20 / hour