Water Division Assistant Director

Department: Operations

Employment Type: Full Time

Location: Voorhees, New Jersey, United States

Key Responsibilities

• Assist the Water Division Director with daily operations and departmental planning.
• Support the management of water-related projects from planning through completion.
• Coordinate project schedules, deadlines, resources, and field activities.
• Prepare and process invoices, purchase orders, and related documentation.
• Assist with payroll review, tracking, and submission.
• Obtain pricing and quotations for materials, equipment, tools, and services.
• Participate in purchasing decisions and help ensure expenditures remain within established budgets.
• Assist with the onboarding and orientation of new employees.
• Prepare and submit requests for proposals and other procurement documents.
• Coordinate with vendors, contractors, suppliers, and internal departments.
• Maintain accurate inventories of materials, tools, equipment, and supplies.
• Monitor stock levels and arrange replenishment as necessary.
• Organize departmental records, reports, contracts, and project documentation.
• Help identify and resolve scheduling, operational, and vendor-related issues.
• Ensure work is performed in accordance with organizational policies, safety requirements, and applicable regulations.
• Act on behalf of the Water Division Director when assigned.
• Perform other related duties as required.

Skills, Knowledge and Expertise

• Previous experience in water utilities, public works, construction, infrastructure, operations, or a related field.
• Supervisory, project coordination, or administrative management experience.
• Strong organizational, time-management, and problem-solving skills.
• Experience with invoicing, payroll, purchasing, budgeting, and vendor management.
• Ability to review quotations and support purchasing and procurement decisions.
• Strong written and verbal communication skills.
• Ability to manage multiple projects and deadlines effectively.
• Proficiency with Microsoft Office or comparable business software.
• Knowledge of workplace safety practices and relevant water-industry regulations is preferred.

Benefits

• Health Insurance plans; (health, dental, vision);
• Whole Life Insurance;
• 401k Plan;
• PTO/Paid Holidays;
• Great Work Environment;
• Career Advancement Opportunities.