Administrative Support Specialist

Department: Federal Services

Employment Type: Full Time

Location: Washington, D.C., Washington DC, Hybrid, Hybrid

Key Responsibilities

• Provide comprehensive administrative support to Government leadership, program staff, and stakeholders to ensure efficient daily operations and mission execution. 
• Coordinate administrative actions, schedules, correspondence, reports, and internal communications across multiple functional areas. 
• Support executive operations by preparing materials, organizing meetings, tracking action items, and facilitating timely follow-up on priorities. 
• Assist with workforce support activities, including personnel coordination, onboarding support, status tracking, and administrative processes. 
• Maintain, organize, and coordinate records in accordance with established policies, procedures, and records management requirements. 
• Compile, review, and distribute reports, briefing materials, presentations, and other administrative deliverables. 
• Coordinate activities among internal and external stakeholders to support operational continuity and organizational objectives. 
• Track assignments, deliverables, and deadlines to ensure timely completion of mission-critical tasks and administrative actions. 
• Identify administrative efficiencies and recommend improvements that enhance operational effectiveness and customer service.
• Perform other mission support duties as assigned in support of Government operations.

Skills, Knowledge & Expertise

• Bachelors degree from an accredited institution and a minimum of two (2) years of relevant administrative, operational, or program support experience; or an equivalent combination of education and experience.
• Experience providing administrative support in a professional office, program office, Government, or corporate environment.
• Experience coordinating schedules, correspondence, meetings, reports, or other administrative functions.
• Experience maintaining records, files, and documentation in accordance with established procedures.
• Demonstrated proficiency using Microsoft Office Suite and common business applications.
• Strong written and verbal communication skills.
• Proven ability to manage multiple assignments, meet deadlines, and maintain attention to detail.
• Ability to work independently, exercise sound judgment, and prioritize competing requirements.
• Ability to successfully complete any background investigation or credentialing requirements associated with the position.
• Strong knowledge of administrative operations, office management practices, and organizational procedures. 
• Demonstrated ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Exceptional organizational, planning, and time-management skills.
• Excellent verbal and written communication skills with the ability to interact professionally with staff at all organizational levels.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to analyze information, solve problems, and exercise sound judgment in a fast-paced environment.
• Experience coordinating executive support functions, administrative workflows, and operational activities. 
• Knowledge of records management principles and document control processes.
• Strong customer service orientation and ability to establish effective working relationships with diverse stakeholders.
• Ability to work independently with minimal supervision while contributing effectively within a team environment.
• Demonstrated discretion in handling sensitive information and administrative matters.