Office/Warehouse Manager

Team: Project Management

Location: Chicago, IL

Commitment: Full-Time

Workplace Type: onsite

Salary:

Responsibilities

Warehouse & Logistic Management

Oversee day-to-day warehouse operations, including receiving, inspecting, storing, staging, picking, loading, tracking, and distributing construction materials, tools, equipment, and other company assets.

Maintain accurate inventory records through cycle counts, audits, reconciliations, and inventory control procedures.

Manage pallet and location control, ensuring materials are properly labeled, organized, and available to support project schedules and field needs.

Coordinate outbound shipments to project sites, including delivery scheduling, shipment tracking, and confirmation of receipt, in partnership with Project Managers, Procurement, and Logistics.

Manage material returns from the field, redeployment opportunities, and reverse logistics as needed.

Track damaged, missing, quarantined, or nonconforming materials and support exception resolution and disposition decisions.

Maintain an organized, clean, and safe warehouse environment in compliance with company safety policies, procedures, and warehouse best practices.

Manage warehouse equipment, material-handling assets, and company vehicles to support efficient operations.

Develop and improve warehouse processes, operating procedures, and controls to increase efficiency, inventory accuracy, and service to project teams.

Partner with Procurement, Project Management, and field teams to ensure materials are available when and where they are needed.

Office Management

Serve as the primary point of contact for employees, visitors, vendors, building management, and service providers.

Coordinate office maintenance, repairs, security access, and workspace organization.

Manage office supply inventory, purchasing, and office budgets.

Coordinate shipping, receiving, and mail distribution.

Support onboarding for new employees, including workstation setup, office orientation, badge access, and equipment coordination.

Schedule meetings, manage conference room reservations, and coordinate office logistics.

Plan and execute office events, team lunches, celebrations, volunteer activities, and employee engagement initiatives.

Partner with IT, HR, and Facilities to quickly resolve workplace issues.

Provide administrative support to regional leadership, including meeting coordination, travel arrangements, and expense reporting.

Maintain organized office records and ensure compliance with company policies and workplace procedures.

Required Qualifications

3+ years of experience in office management, workplace operations, warehouse management, inventory, logistics, facilities management, executive support, or administrative roles.
Experience supporting a fast-paced corporate, construction, or operations environment.
Exceptional organizational, multitasking, and time management skills, with the ability to manage multiple priorities with minimal supervision.
Excellent written and verbal communication skills, with a strong customer service mindset and outstanding interpersonal skills.
Resourceful, proactive problem solver with a high level of attention to detail.
Proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and experience using inventory management or asset tracking software.
Valid drivers license.
Ability to lift up to 50 pounds and work comfortably in both an office and warehouse environment.

Preferred Qualifications

Experience supporting Project Management, Construction, Engineering, or Operations teams.
Forklift certification or the ability to obtain certification.
Experience coordinating employee events and workplace engagement initiatives.
Familiarity with warehouse management or workplace operations.
Experience managing office vendors and building relationships with property management.
Associates or Bachelors degree preferred but not required.