Accounts Payable Specialist

Team: Corporate Finance

Location: Asbury Park, NJ, New York, NY

Commitment: Full-Time

Workplace Type: hybrid

Salary:

Responsibilities

• Process high-volume invoices, ensuring accurate project, job cost, and general ledger coding, appropriate approval routing, and timely entry into the accounting system.
• Perform 2-way matching of invoices, purchase orders, and receipts
• Prepare and execute payments (ACH, wire, check)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Partner with internal stakeholders and vendors to investigate and resolve invoices, purchase order, receipt, coding, approval, and payment discrepancies.
• Support vendor onboarding and maintain accurate vendor master records, including W-9s, payment terms, banking information and required documentation in accordance with established policies and internal controls.
• Respond to vendor and internal inquiries regarding invoices and payments
• Support month-end close activities, including AP accruals, account reconciliations, aging analysis/reporting, and preparation of supporting schedules.
• Assist with year-end vendor tax reporting, including 1099 preparation and supporting documentation
• Ensure compliance with internal controls, policies, and audit requirements
• Support continuous improvement of AP processes and workflows

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
• 2+ years of Accounts Payable or general accounting experience
• Experience with ERP, expense management, banking/payment systems (e.g., MS Dynamics, Concur, Banking, Vendor Onboarding tools)
• Proficiency in Microsoft Excel, including Pivot tables, and reconciliation of large data sets.
• Strong attention to detail, prioritizing and organizational skills
• Working knowledge of accounts payable and general accounting principles, including general ledger coding, accruals, and account reconciliations.

Key Skills

• Demonstrates a curious mindset by proactively investigating discrepancies, asking thoughtful questions, and identifying opportunities to improve processes and workflows.
• Independently investigate and resolve invoice, purchase order, receipt, coding, approval, and payment discrepancies, partnering with internal stakeholders and vendors and escalating complex or control-sensitive matters as appropriate.
• Vendor management
• Problem-solving and discrepancy resolution
• Time management and ability to meet deadlines
• Strong communication and teamwork
• Sound judgment and ability to recognize when issues require escalation