Executive Assistant | Customer Experience & Marketing Coordinator

Location: Remote

Location: Remote (Philippines)
Schedule: U.S. Business Hours (Final schedule to be confirmed)
Salary: PHP 50,000/month + Performance Bonuses
Benefits: 10 Days PTO | Annual Appraisal | Healthcare Benefits | Career Growth Opportunities

About the Role

SmartScale360 is hiring an experienced Executive Assistant | Customer Experience & Marketing Coordinator to support a fast-growing U.S.-based business. This role combines executive support, customer experience, operations, and marketing coordination to help keep the business running efficiently.

Youll serve as the business owners right hand by managing day-to-day operations, improving internal processes, supporting customers, coordinating marketing initiatives, and ensuring projects stay on track.

If youre proactive, highly organized, and enjoy wearing multiple hats, wed love to hear from you.

What Youll Do

• Manage executive calendars, meetings, and daily priorities while coordinating appointments and schedules
• Organize emails, reports, presentations, and business documentation to support daily operations
• Track projects, deadlines, and action items to ensure timely completion
• Create and improve Standard Operating Procedures (SOPs) and internal workflows
• Provide exceptional customer support through follow-ups, appointment confirmations, and issue resolution
• Maintain accurate CRM records and process administrative updates and documentation
• Coordinate internal operations by supporting scheduling, reporting, and cross-functional projects
• Manage online reputation efforts by requesting customer reviews and monitoring customer satisfaction
• Coordinate marketing initiatives including social media scheduling, email campaigns, and marketing assets
• Design basic marketing materials using Canva and assist with website and content updates
• Identify process improvements that increase efficiency and enhance the customer experience

What Were Looking For

• 3–5 years of experience as an Executive Assistant, Virtual Assistant, Administrative Coordinator, Operations Coordinator, or similar role
• Proven experience supporting executives, business owners, or leadership teams
• Strong customer service and client communication skills
• Experience using CRM systems and maintaining accurate customer records
• Proficiency in Google Workspace and Microsoft Office
• Excellent organizational, documentation, multitasking, and problem-solving skills
• Ability to manage multiple priorities while maintaining accuracy in a remote environment
• Experience coordinating social media, marketing, or customer engagement activities
• Excellent English communication skills (written and verbal)
• Experience with GoHighLevel, Canva, ChatGPT, or AI productivity tools is a plus
• Background supporting service-based businesses is an advantage

Tools Youll Use

• CRM: GoHighLevel (preferred)
• Productivity: Google Workspace & Microsoft Office
• Communication: Slack, Zoom, or Microsoft Teams
• Marketing: Canva, Social Media Platforms, Email Marketing Tools
• Project Management: Asana, Trello, ClickUp, Monday.com, or similar
• AI Tools: ChatGPT and other AI productivity tools

Work-From-Home Requirements

• Laptop/PC: Intel i5 (or equivalent) with at least 8GB RAM
• Internet: Stable 100 Mbps connection
• Backup: Secondary internet connection, device, and power source

Schedule

• Work Schedule: To be confirmed by the client
• Availability: Must be available to work any day of the week
• Shift: Must be flexible to work U.S. business hours based on operational needs

Why Join SmartScale360?

• Permanent remote work
• Competitive salary and performance bonuses
• Healthcare benefits
• Annual performance appraisal
• Career growth opportunities
• Work directly with established U.S.-based businesses
• Join a supportive and collaborative remote team

Apply Today!

If youre passionate about executive support, customer experience, operations, and marketing coordination, wed love to hear from you. Apply today and take the next step in your career with SmartScale360.

Note: To help streamline the hiring process, applicants are encouraged to secure an NBI Clearance early to avoid delays during client matching.