Legal Administrative Assistant

Location: La Ceiba, San Pedro Sula, Honduras

• Answer and route incoming telephone calls and respond professionally to general inquiries.
• Manage calendars, appointments, meetings, reminders, and scheduling.
• Monitor and organize incoming emails and correspondence as assigned.
• Maintain electronic and physical files in an organized and consistent manner.
• Scan, upload, download, save, and properly name documents.
• Prepare routine correspondence, letters, forms, and other administrative documents.
• Coordinate mail, deliveries, and other office-related matters.
• Maintain office supplies and assist with vendors and routine office needs.
• Assist the attorney and paralegal with administrative projects as needed.

• Serve as a professional and welcoming first point of contact for prospective and existing clients.
• Manage prospective client intake from initial inquiry through consultation scheduling, including gathering preliminary information, sending intake forms and reminders, following up, and ensuring a professional and responsive experience for prospective clients.
• Follow up with clients regarding administrative matters and outstanding documents.
• Maintain accurate client contact information and update the firms systems as needed.
• Provide excellent client service while maintaining professionalism and confidentiality.

• Assist with opening and closing client matters.
• Organize documents and maintain orderly client files.
• Assist with routine document processing, filing, and correspondence.
• Track deadlines and help maintain calendars and task lists.
• Provide administrative support for filings and case-related matters as directed.
• Work collaboratively with the firms paralegal while recognizing that substantive paralegal work will remain with the paralegal.

• Assist with creating and scheduling content for the firms social media platforms.
• Create simple graphics, captions, educational posts, firm updates, and other content consistent with the firms brand.
• Help maintain a consistent social media posting schedule.
• Identify opportunities to repurpose firm information into useful social content.
• Help maintain and organize a library of approved photos, graphics, videos, and content ideas.
• Ensure content is reviewed and approved before publication when required.

• Excellent organizational skills and strong attention to detail.
• Professional written and verbal communication skills.
• Friendly, polished, and comfortable communicating with clients.
• Ability to prioritize multiple responsibilities and follow through without constant supervision.
• Strong computer skills and comfort learning new software and systems.
• Proficiency with Microsoft Office.
• Comfortable using social media platforms and learning basic content-creation tools such as Canva.
• Good judgment and ability to handle confidential information appropriately.
• Dependable, punctual, resourceful, and proactive.
• Prior administrative or professional office experience required.
• Prior law firm experience is a plus but is not required for the right candidate.
• Bilingual English/Spanish is required.