Bookkeeper (Property Management | Buildium & QuickBooks Online) - Remote

Location: Colombia, Mexico, Costa Rica, Panama, Belize, Dominican Republic

Department: Candidate Sourcing

Workplace: remote

Description

Bookkeeper (Property Management | Buildium & QuickBooks Online) – Remote

Property Management | Buildium | QuickBooks Online | Bank Reconciliations

Position Type: Full-Time, Remote
Location: Latin America (Remote)
Working Hours: U.S. Business Hours (EST)
Compensation: $1,500–$2,000 USD/month

About the Role

At Pavago, we’re hiring on behalf of one of our clients for a Bookkeeper to support the financial operations of a growing property management company.

This is a hands-on bookkeeping role where you’ll be responsible for:

• Bank reconciliations
• Property management accounting
• Accounts payable
• Financial reporting
• QuickBooks Online & Buildium management

You’ll work closely with the property management team to ensure accurate financial records, timely reporting, and efficient accounting operations across multiple properties and business entities.

If you enjoy maintaining organized financial records, solving discrepancies, and supporting property management operations, this role is a strong fit.

What You’ll Own

Bank Reconciliations & Financial Accuracy

• Reconcile multiple bank accounts across various properties using Buildium.
• Review financial records for accuracy and completeness.
• Investigate and resolve discrepancies and outstanding items.
• Maintain audit-ready financial documentation.

Bookkeeping & Accounting

• Maintain multiple QuickBooks Online company files.
• Record and categorize financial transactions accurately.
• Ensure accounting records align with NARPM Chart of Accounts guidelines.
• Keep financial records organized and up to date.

Accounts Payable & Vendor Management

• Process vendor invoices and accounts payable transactions.
• Monitor payment schedules and outstanding bills.
• Prevent duplicate payments and billing errors.
• Coordinate with vendors regarding payment inquiries.

Property Management Accounting

• Calculate monthly management fees.
• Prepare owner draws accurately and on time.
• Reconcile Buildium and QuickBooks Online data.
• Assist with:
• Owner statements
• Trust account management (when applicable)

Financial Reporting

• Prepare monthly financial reports and summaries.
• Support leadership with financial reporting requests.
• Maintain supporting schedules and documentation.
• Deliver reports accurately and on schedule.

Process Improvement

• Improve bookkeeping workflows and accounting processes.
• Maintain consistency between Buildium and QuickBooks Online.
• Identify opportunities to improve reporting accuracy and operational efficiency.
• Assist in documenting accounting procedures and best practices.

Requirements

Must-Have Qualifications

• Minimum 2 years of bookkeeping experience.
• Experience in:
• Property management
• Real estate bookkeeping
• Hands-on experience with:
• Buildium
• QuickBooks Online
• Strong understanding of:
• Bank reconciliations
• Bookkeeping principles
• Experience managing multiple accounts and entities.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Ability to work independently in a remote environment.
• Reliable internet connection and dedicated home office.

Nice to Have

• Experience managing books for a property management company.
• Experience working with multiple LLCs.
• Familiarity with:
• NARPM Chart of Accounts
• Florida landlord-tenant accounting practices
• Experience preparing owner statements.
• Experience managing trust accounts.
• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field.
• Experience improving accounting workflows and financial systems.

Tools & Technology

• Buildium
• QuickBooks Online
• Google Workspace (Docs, Sheets, Drive, Gmail)
• Property Management Accounting Systems

What Makes You a Strong Fit

• You are highly organized and detail-oriented.
• You maintain a high level of financial accuracy.
• You can manage multiple properties and entities simultaneously.
• You proactively identify discrepancies and resolve issues.
• You communicate professionally with internal teams and vendors.
• You thrive in structured, deadline-driven environments.

What a Typical Day Looks Like

• Reconcile bank accounts.
• Review financial transactions.
• Process accounts payable.
• Update QuickBooks Online.
• Verify Buildium records.
• Calculate management fees and owner draws.
• Prepare monthly financial reports.
• Investigate discrepancies.
• Collaborate with property managers on financial matters.

In short: You help keep the company’s financial records accurate, organized, and compliant while supporting the successful operation of multiple managed properties.

Key Metrics for Success (KPIs)

• Accuracy of bank reconciliations
• Timely monthly financial reporting
• Accounts payable accuracy
• Reduction of financial discrepancies
• Accurate owner draw and management fee calculations
• Data consistency between Buildium and QuickBooks Online
• Timely month-end close activities
• Overall financial record accuracy

Why Join Us?

• Competitive compensation.
• Fully remote role based in Latin America.
• Opportunity to work with a growing U.S. property management company.
• Collaborative and supportive team environment.
• Opportunity to improve accounting systems and financial processes.
• Long-term career growth opportunities.

Interview Process

1. Assessment (10–15 minutes)
2. Spark Hire Intro Video
3. Client Interview
4. Offer & Onboarding

What Happens After You Apply

Right after you apply, you’ll receive an email invitation from Spark Hire to record your Intro Video. This short, self-recorded video is the final step that completes your application and can be recorded whenever it’s convenient for you.

Instead of repeating yourself across multiple screening calls, you’ll introduce yourself once, and your video will be shared with the hiring team. This helps hiring managers evaluate your communication style early, making future interviews more meaningful and reducing unnecessary interview rounds.

Don’t overthink it—you can record your video as many times as you’d like before submitting it. Only your final submission will be reviewed.

Please keep an eye on both your inbox and spam folder for your Spark Hire invitation after submitting your application.

Apply Now

If you’re an experienced Bookkeeper with property management accounting expertise and hands-on experience with Buildium and QuickBooks Online, we’d love to hear from you. Apply today and help maintain accurate financial operations across a growing property portfolio.