Specialist, Meeting Services -- Pharmaceutical Congress/Conference

Location: REMOTE, United Kingdom, London, England, United Kingdom, Remote

Employment Type: Remote

🎯 An Exciting Opportunity in Congress & Event Management

Parexel, a leading Clinical Research Organization, is seeking an experienced Specialist, Meeting Services to lead complex international congresses and pharmaceutical meetings. If you have a proven track record delivering world-class events in fast-paced, client-focused environments, we want to hear from you.
 

📌 About the Role

Youll lead all aspects of congress management—from planning through post-event analysis—managing high-profile international meetings, delegate logistics, venue coordination, and on-site execution. Youll work with prestigious clients, ensure exceptional quality and on-time delivery within budget, and maintain compliance with pharmaceutical industry standards.
 

🔑 Key Responsibilities

Congress & Event Management

• Lead congress delivery across all operational phases
• Oversee delegate travel and international meeting logistics
• Conduct site visits and manage on-site delivery
• Recommend venues and ensure compliance with industry guidelines
   

Project Execution

• Lead project planning and maintain oversight of deliverables
• Manage supplier communication and resolve issues proactively
• Meet tight deadlines and provide quality control guidance
   

Client Relationship Management

• Manage client expectations and scope changes
• Attend and lead client meetings and provide regular status updates
• Identify opportunities for follow-on business
   

Finance & Budget Management

• Ensure accurate project scoping and budget management
• Monitor profitability and financial compliance
• Communicate cost implications to management
   

Specialized Knowledge

• Maintain expertise in virtual meeting platforms and registration tools
• Stay current on industry knowledge, SOPs, and supplier landscape
• Work with minimal supervision and provide cover for Senior Specialist
   

✅ Essential Requirements

Congress & Event Management Experience (REQUIRED)

• Proven conference and event organization experience
• Relevant experience in pharmaceutical, clinical research, or healthcare
• Demonstrated ability to manage meetings on time with high quality
• Strong understanding of international congress logistics
   

Core Skills & Competencies

• Client-focused approach with professional communication skills
• Strong problem-solving and organizational abilities
• Technical expertise in meeting management tools and registration software
• Proficiency with Word, Excel, and PowerPoint
• Flexible attitude and willingness to work in matrix environments
   

Professional Competencies: Client Focus • Integrity • Teamwork • Results Orientation • Business Analysis • Communication • Influencing • Networking • Problem-Solving • Self-Confidence
 

Education
Bachelors Degree (REQUIRED)
 

🌟 Why Join Parexels Meeting Services Team?

• Lead complex, high-profile projects in clinical research and pharma
• Work with prestigious international clients
• Develop expertise in a specialized, growing field
• Collaborate with talented colleagues across Account Management and Operations
• Make real impact on critical industry events
   

🚀 Ready to Make Your Mark?

If you have the congress management experience were looking for, and youre excited about leading high-impact meeting projects at Parexel, apply now and join a team that values expertise, professionalism, and excellence.
 

Parexel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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