HR & Finance Administrator for Creative Agency (Singapore-based, Remote)

Location: Indonesia

Department: Recruiting Team

Workplace: remote

Employment Type: contract

Description

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

About the Client

The client is a small Singapore-based agency building a remote Indonesian team to support its Singapore-based core team. The business is client-service driven, with multiple accounts running simultaneously.
You’ll work closely with the Co-Founder, Accounts lead, and Managing Director, who is directly involved in hiring and finance. Because the team places a strong emphasis on accuracy and processes, the ideal candidate should be reliable, detail-conscious, and proactive in keeping things organized.

About the Role

We are looking for an organized and detail-oriented HR & Finance Administrator to join a small Singapore-based agency that is building a remote Indonesian team.

In this role, you’ll support both HR administration and day-to-day finance operations, working closely with the Co-Founder, who oversees accounts and company management. This is a hands-on role suited to someone who is comfortable managing employee matters, financial documentation, records, and multiple tasks at once.

Location: Indonesia, ideally Surabaya
Work Arrangement: Full-time, Remote
Working With: Singapore-based team

Responsibilities

• Handle HR administration, including onboarding and offboarding.
• Manage leave, attendance, payroll coordination, and staff claims.
• Maintain employment documentation and employee records.
• Prepare invoices and track payments.
• Handle accounts payable and receivable.
• Assist with basic bookkeeping and coordinate with the company accountant.
• Prepare quotations, invoices, purchase orders, and other financial documentation.
• Coordinate with vendors and support general office administration.
• Maintain accurate records and ensure HR and financial processes are completed in a timely manner.
• Work closely with the Singapore-based team across multiple client accounts.

Requirements

• Organized, detail-oriented, and process-minded.
• Comfortable handling both people and numbers.
• Good written and spoken English.
• Proficient in Microsoft Word and Excel.
• Comfortable preparing documents, maintaining records, and working with spreadsheets.
• Able to manage multiple tasks and accounts while maintaining accuracy.
• SME experience is a plus.
• Based in Indonesia, ideally Surabaya.

Benefits

• Competitive salary.
• Work with fast-scaling, premium brands
• Fully remote role with a dynamic, growth-driven team
• Clear opportunities for career growth and advancement