Executive Assistant & Graphic Designer for Management Agency (US-based, Remote)

Location: Indonesia, Philippines

Department: Recruiting Team

Workplace: remote

Employment Type: contract

Description

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

Role overview

We are seeking a Creative Executive Assistant to provide combined executive assistant and graphic design support our clients management agency. This is a design-first role. We expect about 70% of the time to go to design and content, and about 30% to admin and social media engagement. Strong design and AI-prompting skills matter most to us. We can train the admin side.

Graphic design (about 70%)

• Design social media posts, carousels, story graphics and ad creatives for client.
• Use AI tools to generate individual design elements, such as images, backgrounds, textures and icons, and put them together into finished, on-brand assets in Figma or Canva. This includes writing and refining prompts until each element fits the brief.
• Build and maintain reusable templates and brand kits in Figma and Canva so recurring content is quick to produce.
• Mock up ad placements and visuals for campaigns and proposals.
• Prepare final files in the right sizes and formats for each platform.
  

Executive assistant (about 30%)

• Filing and organizing: keep shared drives tidy, file documents and assets, and follow our clients naming conventions exactly.
• Social media engagement: reply to comments and messages on our accounts with the help of an AI assistant we will train on our guidelines and approved responses.
• Content calendar: build and maintain the monthly content calendar for our account.
• Scheduling: schedule approved posts across platforms and confirm they go live as planned.
• General support: handle small admin tasks as they come up, such as organizing assets for a project or tidying folders after a campaign.

Requirements

Must have

• Strong working knowledge of Figma, Canva, Adobe Photoshop and Illustrator.
• Hands-on experience with AI tools such as ChatGPT, Claude or Gemini, and Midjourney.
• Proven, hands-on skill at prompting a wide range of AI tools, not just image generators but also AI assistants and design tools, to get exactly what a task or brief calls for. This is a key part of the role for us.
• A portfolio of social media and ad design.
• Strong attention to detail, with the ability to follow brand guidelines while thinking critically and creatively, and an aesthetic that aligns with our brand.
• Clear written English for comment replies and day-to-day communication.
• Experience with at least one social media scheduling tool, such as Meta Business Suite.
• Experience designing Meta ad creatives, with knowledge of current formats and specs.
• Self-managed and proactive, with clear and regular async updates.
• Able to find inspiration and bring their own ideas and insight to the work.

Nice to have

• Experience working for a marketing agency or with several clients at once.
• Basic video or motion graphics skills, for example quick edits in CapCut.
• Experience as a virtual or executive assistant.

Benefits

• Competitive salary.
• Ability to work remotely.
• Significant room for growth over time