Medical Secretary - 12 Month Fixed Term

Department: Alternaleaf

Location: Winnersh, Hybrid

Compensation: £35K

Employment Type: FullTime

What is the job?

Great patient care doesnt just happen in the consultation room, it starts with a well-organised, supported and connected team behind the scenes.

We are looking for a Medical Secretary to join Montu UK on a 12-month fixed-term maternity cover contract. In this fast-paced role, youll be the organisational backbone of our clinical team, helping to keep everything running smoothly so our clinicians can focus on what they do best — delivering exceptional care to patients.

From coordinating clinician schedules and managing clinical administration to supporting meetings and keeping important documentation up to date, youll play a key role in making sure our day-to-day operations run seamlessly. Youll be juggling priorities, solving problems and keeping things moving, no two days are the same.

If youre highly organised, naturally proactive, enjoy supporting others and get satisfaction from making sure everything is exactly where it needs to be, youll fit right in.

This is a full-time, fixed-term maternity cover contract for 12 months, working 40 hours per week.

What will you be doing?

As our Medical Secretary, you will be at the heart of keeping the clinical team organised and supported by:

• Preparing, maintaining and updating clinician rotas to ensure excellent clinical coverage.

• Resolving rota conflicts and communicating schedule changes quickly and effectively.

• Providing day-to-day administrative support to clinicians and the wider medical team.

• Maintaining accurate clinical records and ensuring documentation is always up to date.

• Organising meetings, taking minutes and following up on agreed actions.

• Coordinating consultant inductions and supporting onboarding and training activities.

• Working closely with other departments to ensure clinicians have the equipment, systems and support they need to do their jobs effectively.

• Acting as the first point of contact for clinician queries relating to scheduling and administration.

• Drafting professional correspondence and supporting day-to-day communications.

• Managing sensitive information with the highest level of confidentiality and professionalism.

• Supporting operational projects and helping the team stay on track with key deadlines.

• Identifying opportunities to improve processes and make the clinical teams day-to-day operations even more efficient.

What do you need?

Were looking for someone who loves being organised, takes pride in supporting others and thrives when theres plenty to keep them busy. Youll be comfortable managing multiple priorities, confident communicating with different people and able to stay calm and solution-focused in a fast-paced healthcare environment.

Youll ideally have:

• Previous experience in a Medical Secretary, healthcare administration or similar administrative role.

• Excellent organisational skills with the ability to prioritise a varied and fast-moving workload.

• Strong communication skills, both written and verbal.

• Good IT skills and confidence using Microsoft Office and healthcare or scheduling systems.

• High attention to detail and the ability to maintain accurate records.

• A proactive, solutions-focused approach and the confidence to work independently.

• The ability to handle confidential information with professionalism and discretion.

• A genuine desire to support a clinical team and contribute to a positive patient experience.

What we offer:

• Generous Leave: 25 days holiday (rising to 27 after year one and 30 after year three) + usual bank holidays

• Pension Matching: Up to 5% employer matching contributions

About Us

Montu UK is a leading digital health company specialising in cannabis-based medicines (CBPM), dedicated to improving patient access to safe and effective treatments. Our mission is to transform lives by combining innovative technology with high-quality clinical care, ensuring patients receive the support they need at every step of their journey.

As a fast-growing organisation, we are building something exciting in healthcare. We offer a collaborative and supportive environment where talented people can develop their careers, take ownership and make a genuine difference.

At Montu UK, you are not simply supporting a clinical team, you are helping make better healthcare more accessible to patients. Your work has a direct impact on the smooth running of our services and the experience patients receive at every stage of their journey.