Supply Chain Coordinator/Procurement Assistant - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Taguig City, Metro Manila, Philippines, Remote

The Impact you’ll make

• Maintain regular communication with suppliers via WeChat and email on production timelines, order status, delays, and issue resolution
• Ask specific, relevant follow-up questions rather than sending generic status requests
• Recognize workflow indicators and determine whether a task should move to production, procurement, or another stage

• Follow up on approximately 5–15 active purchase orders per supplier each week
• Track supplier deposits, balance payments, payment schedules, and due dates
• Coordinate with the finance team to ensure suppliers are paid on time and for the correct amounts
• Potentially create or edit purchase orders directly after sufficient training

• Monitor projects from development through production and delivery
• Monitor the project board to understand active tasks, assignees, priorities, deadlines, and status
• Review task activity and determine the appropriate next step based on project context
• Accurately identify task owners, assignees, and due dates before requesting updates

• Update the companys PMS, PLM, ERP, ClickUp, spreadsheets, and inventory management system with accurate supplier and project information
• Update or trigger the appropriate project and task statuses across systems

• Proactively identify delayed projects, missing information, unresolved issues, or blockers
• Escalate significant issues or delays to the appropriate decision-maker
• Provide a clear, concise daily summary each morning

Skills, Knowledge and Expertise

• Previous experience in procurement, supply chain, manufacturing, supplier coordination, or product operations
• Direct experience working with suppliers or manufacturers
• Baseline understanding of product manufacturing flow and production processes
• Familiarity with purchase orders, supplier payment terms, deposits, balances, and production timelines

• Technical:
  • Comfort managing multiple active purchase orders and projects simultaneously without losing track of details
  • Working knowledge of ERP/PLM systems, PMS platforms, ClickUp, and spreadsheets for tracking supplier and project data
  • Strong written communication skills tailored for WeChat and email with overseas suppliers
  • A plus: experience working with international suppliers
    
    
• Soft Skills:
  • Sharp attention to detail and organizational discipline — nothing slips through the cracks
  • Proactive follow-up instinct — you chase answers before they become problems
  • Sound judgment in distinguishing what to handle independently versus what to escalate
  • Ability to synthesize complex, moving project information into a clear, concise daily report

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You genuinely enjoy juggling multiple moving parts and keeping everything organized without being told twice
• Youre comfortable working closely with overseas teams and suppliers, navigating time zones and communication styles with patience and clarity
• You take ownership of outcomes — you dont wait for permission to chase down an answer or flag a blocker
• You know the difference between an update that can wait and an issue that needs eyes right now, and you act accordingly
• Youd rather ask one sharp, specific question than send five generic check-ins

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• 10AM to 6PM EST

• $7 per hour
• No benefits package included

Benefits