Construction Operations & Estimating Coordinator - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Taguig City, Metro Manila, Philippines, Remote

The Impact you’ll make

• Manage Contractor Foreman daily, including job scheduling and status updates
• Coordinate with clients and suppliers on timing, materials, and job details
• Keep jobs, schedules, and records current and accurate

• Create and maintain estimate templates
• Enter customer information into estimates
• Prepare, export, and send estimates, pulling data from Xactimate as needed
• Check estimates for accuracy before they go out

• Organize job photos in CompanyCam
• Link CompanyCam photos and records to the matching jobs in Contractor Foreman

• Handle email and written communication with clients and suppliers
• Keep messages clear, professional, and well documented
• Communicate via Gmail, WhatsApp, and Google Meet

• Export documents, update the CRM, take meeting notes, and track tasks
• Provide basic support using Revit or AutoCAD (such as viewing, measuring, and exporting drawings)
• Work with QuickBooks and Google Workspace as needed

Skills, Knowledge and Expertise

• Experience in the construction industry (non-negotiable), such as construction admin, estimating, or project coordination
• Experience using construction or project management software (Contractor Foreman, or similar tools like Procore or Buildertrend)
• Experience preparing estimates, ideally with Xactimate or similar estimating software
• Ability to use Revit or AutoCAD at a basic level
• Strong written English for client and supplier correspondence

• Technical
  • Contractor Foreman, Xactimate, CompanyCam, and QuickBooks
  • Revit or AutoCAD basics for reading plans and handling drawing files
  • Google Workspace (Gmail, Docs, Sheets, Drive) and CRM updates
  • Building and maintaining estimate templates
  • Communicating via WhatsApp and Google Meet
• Soft skills
  • Very organized and detail-oriented, especially with numbers and dates
  • Calm and polite with upset tenants
  • Clear, professional communication on calls and in clean, error-free emails and notices
  • Following up without being reminded
  • Prioritizing when several urgent requests arrive at once
  • Good judgment about when to escalate instead of making the call on your own
  • Handling confidential tenant and financial information responsibly
  • Learning new systems quickly

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You know the construction industry and enjoy the behind-the-scenes work that keeps jobs on track
• You take pride in accurate, clean estimates and well-organized files
• You follow up without being reminded and don’t let details slip
• You communicate clearly and professionally with clients and suppliers
• You’re comfortable learning new software and adapting to how a team works
• You want to grow with a client who values long-term relationships

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• 8:00 AM to 5:00 PM US Time

• $7 per hour
• No benefits package included

Benefits