Order Management Specialist

Location: USA, NY, Port Washington, HQ

Time Type: Full time

Job Description

Job Description Summary:

The Order Management Specialist supports the end-to-end order management process for domestic and international customers, ensuring purchase orders are processed accurately, efficiently, and in alignment with customer and retailer requirements. This role partners closely with Sales, Demand Planning, Purchasing, Global Logistics, Finance, IT/EDI, and Warehouse teams to monitor order status, resolve discrepancies, support fulfillment, and maintain strong service levels. The ideal candidate is detail-oriented, organized, collaborative, and able to manage multiple priorities in a fast-paced environment while supporting process improvement and operational excellence.

Job Description:

Position Overview

The Order Management Specialist is responsible for supporting accurate and timely execution of customer orders from receipt through fulfillment and invoicing. This position plays a key role in ensuring order accuracy, customer satisfaction, retailer compliance, and cross-functional alignment across Sales Operations and related business teams.

This role requires strong attention to detail, clear communication, follow-through, and the ability to proactively identify and resolve order-related issues before they impact customers or internal service levels.

Key Responsibilities

Order Management & Processing

· Manage customer purchase orders from receipt through order entry, fulfillment, invoicing, and follow-up.

· Process EDI and manual orders in SAP while validating customer, item, ship-to, pricing, delivery date, and quantity details.

· Review orders for errors, discrepancies, item blocks, delivery blocks, pricing issues, pack quantity requirements, and customer-specific compliance needs.

· Monitor open orders and coordinate timely order release to the appropriate warehouse or distribution center.

· Partner with internal teams to address shortages, allocation updates, backorders, shipping constraints, and revised delivery requirements.

· Maintain accurate documentation of order activity, customer instructions, and follow-up actions.

Customer & Retailer Support

· Serve as a point of contact for customer, sales, and internal inquiries related to order status, shipping updates, product availability, fulfillment timing, and operational issues.

· Support major retailer and customer requirements, including compliance expectations, routing instructions, ASN/invoice considerations, order acknowledgements, and required documentation.

· Communicate clearly and professionally with internal and external stakeholders to resolve issues and support customer satisfaction.

Cross-Functional Collaboration

· Work closely with Sales, Demand Planning, Purchasing, Global Logistics, Finance, IT/EDI, Customer Service, and Warehouse teams to support accurate and complete order execution.

· Escalate potential risks, delays, shortages, or discrepancies in a timely manner with clear ownership and recommended next steps.

· Assist with new customer onboarding and support operational readiness before initial purchase orders are processed.

· Support allocation reviews and order alignment activities by preparing clean order data and communicating updates to applicable teams.

Reporting, Analysis & Documentation

· Generate and maintain reports using SAP, Excel, customer portals, and internal tracking tools as needed.

· Analyze order trends, recurring issues, compliance concerns, or process gaps to support continuous improvement.

· Maintain accurate records, order notes, trackers, and documentation to support visibility, audit readiness, and team coverage.

· Support Sales Operations KPI tracking related to order timeliness, accuracy, service levels, and customer compliance.

Process Improvement & SOP Support

· Identify opportunities to reduce manual work, improve order visibility, and strengthen process controls.

· Assist with SOP updates, training documentation, and process standardization across Sales Operations workflows.

· Participate in ad-hoc projects and operational initiatives that support team efficiency and scalable growth.

Benefits

• Premium Medical Insurance Coverage

• 401(k) Savings Plan

• Paid Time Off (PTO) based on seniority

• Paid Holidays

Additional Workplace Offerings (subject to change or eligibility.)

• Annual Bonus Plan

• Onsite Employee Fitness Center with Indoor Racquetball Court and Yoga Room

• Summer Fridays

• Complimentary Gourmet Breakfast, Lunch, and Dinner

• Relocation Support for New Hires

• Work Anniversary Recognitions

• Congratulatory & Condolence Gifts

• Employee Referral Bonus Program

• License/Certification Reimbursements

• Corporate Employee Discounts

• Visa Sponsorships (100% paid by the company) i.e., New H-1B, H-1B Transfer, O-1, and Green Card

• Commuter Support (Shuttle Bus Program and EZPass Support)

• Vehicle Perks

Qualification(s):

Education(s):

Bachelor of Arts (B.A) (Required), Bachelor of Science (B.S) (Required)

Work Experience:

Experience Range II: 2 - 4 years of relevant experience or industry exposure in a related field

Skill(s):

Google Workspace, Microsoft Office, Practical Problem Solving, Time Management

Language(s):

English

Certification(s):

Not Applicable

The anticipated compensation range is

21.50 - 39.75 USD Hourly

Actual compensation will be determined based on various factors including qualifications, education, experience, and location. The pay range is subject to change at any time dependent on a variety of internal and external factors.

Kiss Nail Products, Inc., KDC GA Corp., Ivy Enterprises, Inc., AST Systems, LLC, Red Beauty, Inc., or Dae Do, Inc. (collectively, the “Company”) is an equal opportunity employer and is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.