F&B Admin Executive

As the F&B Admin Executive, we rely on you to:

Administrative Support

• Handle daily administrative duties including filing, data entry, and documentation

• Prepare and maintain staff records, attendance, and training trackers

• Assist in preparing reports for management (e.g., sales reports, petty cash, inventory summaries)

Purchasing & Inventory Coordination

• Coordinate with suppliers for orders, deliveries, and price updates

• Maintain accurate records of inventory, invoices, and delivery orders

• Follow up with vendors on product availability, discrepancies, or quality issues

• Assist in stock-take preparations and documentation

• Investigate and reconcile inventory variances

Operations Support

• Support the Restaurant Manager with scheduling, manpower planning, and roster updates

• Assist in coordinating staff training, certifications (e.g., food hygiene), and renewal reminders

• Prepare documents for audits, licensing, and compliance requirements

Customer & Service Support (when required)

• Assist with reservation management or customer enquiries during peak periods

• Support front-of-house operations with basic service tasks if needed

Financial & Billing Support

• Handle petty cash, expense claims, and daily cash reconciliation when required

• Verify invoices and submit them for finance processing

General Office & Outlet Coordination

• Act as the communication point between the restaurant and HQ departments (HR, Finance, Procurement).

• Ensure office supplies, forms, and operational materials are well-stocked.

• Any other duties as assigned

We are looking for someone who has:

• Minimum an O-Level, Nitec, Diploma, or professional certificate

• At least 2 years of working experience in a related field; prior admin experience preferred, F&B exposure is a plus

• Strong organisation, communication, and multitasking abilities; able to work independently and thrive in a fast-paced environment

• Willing to work on weekends and perform overtime when necessary

• Bilingual in Mandarin to liaise with Chinese-speaking employees and handle related documents