Commercial Real Estate Transaction Coordinator / Executive Assistant (Job ID: CONCEL1EA)

Location: Remote

🌟 Exciting Remote Opportunity! Were Hiring a Commercial Real Estate Transaction Coordinator / Executive Assistant! 🌟

Are you a proactive, highly organized Commercial Real Estate Transaction Coordinator / Executive Assistant whose mission is to take complete end-to-end ownership of deal execution and daily administrative workflows? We are seeking a full-time Commercial Real Estate Transaction Coordinator / Executive Assistant based in South Africa or LATAM to drive commercial real estate acquisitions and manage complex C-suite administrative operations for a vertically integrated investment and asset management firm!

🚨 IMPORTANT - Watch this quick Loom video on how to get hired: 🔗 https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

🗣️ C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift. 🎙️ PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH.

📋 Job Details at a Glance

• Job Title: Commercial Real Estate Transaction Coordinator / Executive Assistant

• Job ID: CONCEL1EA

• Industry: Commercial Real Estate Investment

• Location: South Africa or LATAM

• Job Status: Full Time (100% dedicated commitment required)

• Work Schedule: Monday to Friday, 9am to 6pm Pacific Time (Flexibility required, with an Executive based in Hawaii Time)

• Salary: $2000 to $3000 per month 💰

• Target Start Date: ASAP 🚀

⚠️ PLEASE NOTE: We have a strict zero-tolerance policy for dual employment or misrepresenting experience. You must be 100% dedicated exclusively to this role.

🏢 About the Client

The company buys, builds, and operates high-value commercial real estate assets and outdoor wellness resort destinations across the West. Operating as a vertically integrated investment and asset management firm, they handle the entire deal lifecycle in-house, from deal sourcing, acquisitions, and development to capital raising and ongoing operations. They blend institutional real estate deal execution with a fast-paced, high-energy, and modern work culture, valuing low red tape, proactive problem-solving, tech-forward workflows, and a relentless commitment to operational excellence.

💼 About the Role

The Commercial Real Estate Transaction Coordinator / Executive Assistant serves as the primary operational backbone and high-trust right hand to the executive leadership team (CEO & COO). This dual-capability role exists to take complete end-to-end ownership of the deal execution and daily administrative workflows, freeing up leadership to focus on growth. Operating with high autonomy, sharp tech fluency, and relentless follow-through, you will ensure zero details slip, close loops before being asked, and leverage modern tools (including AI) to keep the deal pipeline moving smoothly.

🎯 Key Responsibilities

• 📑 End-to-End CRE Transaction & Deal Coordination: Drive commercial real estate acquisitions, dispositions, and refinancings end-to-end. Maintain active deal trackers capturing critical milestones, execute broker/seller outreach, route inbound leads, and centralize all new entities, policies, and contracts.

• 📥 Executive Support & Inbox Triage: Own and triage executive inboxes (CEO/COO), prioritize urgency, proactively manage complex executive calendars, resolve scheduling conflicts, protect deep-work time, and provide minimal personal administrative support as requested.

• 💰 Financial Coordination & Payment Protocols: Track earnest money deposits, wires, invoices, and debt service payments. Strictly follow established verification protocols for all wires, account setups, and financial approvals, and liaise regularly with accounting and bookkeeping teams.

• ⚙️ Operational Excellence & Process Ownership: Log, assign, and track every operational task to completion in our project management system. Leverage AI tools (e.g., Claude, ChatGPT) to draft correspondence, summarize complex deal threads, extract action items, and streamline daily documentation.

✅ Qualifications & Skills

⭐ Core Requirements:

• Commercial Real Estate Expertise: Proven experience coordinating end-to-end CRE transactions, including direct interface with lenders, title companies, brokers, and insurers.

• Executive Support History: Solid background supporting C-suite executives in high-growth, fast-paced environments.

• Tech-Savvy & AI Proficiency: Deep familiarity with Google Workspace, modern CRMs, e-signature tools, and task management software. Active usage of AI productivity tools to accelerate workflow execution is strongly preferred.

• Financial Oversight & Rigor: High attention to detail with standard payment safeguards, wire verifications, and sensitive transactional documents.

• Communication Skills: Excellent written and verbal English communication; clear, concise, and professional when interacting with external partners and high-profile counterparties.

🌟 Preferred Pluses:

• Autonomy & Proactive Ownership: Ability to thrive with minimal upfront guidance, solving problems independently before escalating.

• Ideal Candidate Mindset: A Verify, Dont Assume mentality with relentless follow-through. Calm under pressure when timelines tighten, and high-energy/adaptable to evolving daily priorities.

🚀 Submit your application today and take the first step toward your next great opportunity!

🌎 LATAM Candidates: Dont forget to join our exclusive Facebook community for more updates and remote opportunities specifically for LATAM candidates: 🔗https://www.facebook.com/groups/1767195784321049/?rdid=gsszKKM52G4pwmkm&share_url=https%3A%2F%2Fwww.facebook.com%2Fshare%2Fg%2F18KfJq4xvF%2F#