People & Culture Coordinator / Coordonnateur(trice) Talent et Culture

Department: People and Culture

Employment Type: Full-Time

Location: Montréal, Quebec, Canada, Hybrid

Pour consulter la version francophone de cette offre, cliques ici.

Bright people. Hard problems. Serious growth momentum.

Recognized as a Thriving Place to Work by Culture 100 Awards, Flare is an identity-first cyber threat intelligence company. Security teams arent short on alerts; theyre short on clarity about which threat actually matters. Our job is to find that threat first and help fix it before it becomes a breach. Right now, that threat is identity exposure: attackers arent just breaking through firewalls anymore, theyre logging in with stolen employee credentials, customer accounts, and system access, and AI is making them faster. Flare monitors the dark and clear web to uncover exposed identities and other high-risk external threats before cybercriminals can use them. As the threat that matters shifts, well shift with it.

TL;DR: Were a bunch of truly passionate people on a mission to find the threats that matter most, before the bad guys do.

About the role:

As Flares People & Culture Coordinator, you’ll be the operational backbone of our P&C function and a true partner to the team. Weve built strong foundations, and your mission will be to help us scale while staying true to our unique culture. We need someone who’s organized, proactive, and autonomous to keep our People & Culture function
running smoothly, and who knows when to solve things directly and when to flag them. You’ll own meaningful work from day one and be deeply involved in our tools, processes, and with our people, while also shaping how the function evolves as we scale.

The reality of the role:

Most coordinator roles are about keeping the lights on. This is not one of those roles. Flare is in a period of hyper-growth – our organization, tools, and processes are evolving in real time, and what works today may need to be redesigned tomorrow. You must be excited about finding better ways of solving recurring problems. 

This role is a truly unique opportunity to help build and be a part of a best-in-class P&C function at a hypergrowth startup and scale it alongside the business.

What makes this role unique:

• Ownership & breadth: You will own the operational layer of our P&C function across multiple locations and areas — HRIS management, payroll, perks, recruiting & onboarding, office life, and internal communications — giving you the opportunity to have a tangible, daily impact on the Flarian experience.
• Building while flying: You will figure things out, document what you learn, and flag what isnt working — driving continuous improvement, not just maintaining the status quo.

What youll do concretely:

• Manage and maintain our HRIS (BambooHR): employee records, workflows, reporting, and data integrity.
• Coordinate payroll and benefits administration across Canada, the US, and the UK, working closely with payroll providers and brokers to ensure absolute accuracy and compliance.
• Support recruitment operations: open and manage roles in BambooHR, own our recruiter seat on LinkedIn and manage postings, and use it to support hiring managers with sourcing candidates as needed. You’ll also prepare and send offer letters and hiring packets to new Flarians.
• Own onboarding operations: prepare new hire paperwork, coordinate first-day first-day logistics, and ensure a smooth, welcoming Flarian experience.
• Manage our Montreal office, keeping it tidy and stocked with snacks, and coordinate company events, including 5 à 7s (happy hours), virtual events and our magical annual offsite we call Flamping.
• Serve as a first point of contact for Flarian questions, and support internal communications on P&C frameworks, perks, programs and policies.
• Support HR compliance across our jurisdictions, keeping policies, filings, and documentation up to date.

Youll be a perfect fit if you have/are:

• 5 years of experience in HR/P&C operations, coordination, or a similar administrative role.
• Exceptional
  written and spoken communication skills — you can write clearly for different audiences and communicate confidently with internal stakeholders from IC to Executives, various providers, and partners.
• A high degree of trustworthiness and autonomy — you own tasks end-to-end and follow up proactively, without needing to be chased. You are also able to manage recurring deadlines, flag issues proactively, and carry problems all the way to fixed.
• Exceptional attention to detail and rigor, with a consistent track record of high-quality output in everything you do.
• A proactive mindset — you anticipate issues rather than wait for them to surface. 
• A systems-builders instinct — when something breaks or repeats, you fix the process, not just the symptom.
• Strong working experience with HRIS systems (BambooHR experience is an asset), payroll processes, and benefits administration.
• Experience with onboarding coordination and general office management.
• Sound judgment on when to solve issues directly and when to escalate them.
• Thrive in a small team environment where everyones contribution is visible and valued.
• Fanatically ethical, trustworthy with confidential information, and possess a high standard of accuracy and integrity.
• Montreal-based and proficient in both French and English to collaborate with internal and external partners. 

Ideally you have:

• Experience at a hypergrowth SaaS or tech company.
• Experience with payroll or benefits administration in multiple jurisdictions (Canada, US, UK).
• Exposure to recruiting or sourcing, including managing job postings and candidate pipelines on LinkedIn.
• Experience managing HR compliance aspects.
• Experience in event planning and/or office management.
• High level of comfort with using technology and automation to streamline administrative work.

What it’s like to be a Flarian:

Youll join a company that puts people first and believes strong teams are built on mutual trust, respect, and sustainable ways of working. You’ll get:

• Competitive salary
• Annual bonus plan
• Stock options
• Complete benefits program including health, dental, vision, and life coverage
• Flexible paid time off
• Fun company events such as our annual Flamping – don’t worry, we’ll tell you all about real soon

• Youll join a fast-growing, innovative technology company where your impact is visible from the start, and where youre trusted to take on meaningful challenges that become opportunities to grow.
• You will work with an inspiring and award-winning team who are passionate about what they do and the clients we serve, whose work has been referenced in leading academic journals and international media

Dont meet every single requirement? Studies show women and people of color are less likely to apply unless they check every box. At Flare, were building a diverse, inclusive and authentic workplace, so if youre excited about this role but your experience doesnt line up perfectly, apply anyway. You may be right for this role or another.

Oh, and about AI:

Flare embraces AI, and we want to be transparent about how it fits into our hiring process.

What we ask of you:

• Not permitted: AI assistance during live/virtual interviews. We want to get to know you, not an AI-assisted version of you.
• Permitted: AI tools for take-home assessments, but tell us where and how much you used them. You wont be penalized for using AI as long as youre upfront about it.

What you can expect from us:

• We at times use tools to surface the applications that best match the role requirements weve defined, which helps our team decide which ones to review first.
• Gemini takes notes during interview calls so we can give you our full attention. If youd prefer we dont use it, let the Flarian you’re meeting with know before the interview and well take notes manually.
• AI never makes or replaces hiring decisions. Our team reviews applications, conducts interviews, and makes final selections. We use these tools in compliance with applicable data protection, AI governance, and labor laws, and your data is not used to train AI models.
• Questions about our use of AI in hiring? Contact people@flare.io. 
  

P.S. If you noticed something that shouldnt be there in this posting, tell us about it in your application when asked what you want to share with us as part of your application. Were paying attention to whos paying attention. 😉