Senior Specialist, Executive Assistant to EC

Location: New York, NY, United States; Hybrid

Independently completes the full range of advanced administrative activities in support of an Executive Committee (EC) member or a senior executive heading a large complex business unit or function. Primarily provides support in completing activities required for the management of multiple teams which are responsible for different but related tasks. The incumbents tasks are highly diverse and of the highest sensitivity, confidentiality and complexity. Operates effectively with extensive time management and work method/approach latitude. Responsible for daily interaction and management of communication with the assigned EC members or senior executives direct reports. Interactions are frequently at the leadership level. Displays ability to appropriately interact with leaders inside and outside the organization during significant, frequent interactions. A commensurately high level of tact, diplomacy and confidentiality are therefore essential along with the ability to modify communication style to suit the audience.Appropriately and effectively addresses issues of the highest complexity escalated to the assigned EC members or senior executives office. Performs advanced, diversified and confidential administrative duties, requiring broad and comprehensive experience, skill and knowledge of organizational policies and procedures. Many activities completed fall within the professional track of the discipline supported, including beginning level bookkeeping/ accounting and compliance, among others. Schedules meetings and travel arrangements and maintains calendar of appointments for the assigned EC member or senior executive. Screens calls and visitors, and resolves inquiries. Exercises autonomy in anticipating a diverse range of issues often of the highest complexity and troubleshooting these issues as they arise. Typically conducts administrative assignments of the highest complexity, related to the assigned EC members or senior executives attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that are highly sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors. Performs a high volume of special, diversified, longer-term projects requiring interaction with multiple teams. Conducts research and compiles, analyses and summarizes information for reports and correspondences. Leverages own contacts, long-standing relationships and resources, and liaises with senior management on behalf the assigned EC member or senior executive to facilitate information gathering and confirmation of answers. Reviews and analyses highly complex data and manages highly complex, sensitive situations. Applies discretion to independently triage the full spectrum of requests, questions and problems directed toward the assigned EC members or senior executives office, and appropriately prioritizes, addresses and/or identifies the level of urgency and escalates. Effectively manages the flow of information to/from the assigned EC member or senior executive, and is authorized to speak on behalf of him/her in certain limited circumstances.May be expected to develop correspondences, memoranda and reports on behalf of the assigned EC member or senior executive, and/or reviews those drafted by the EC members or senior executives direct reports for accuracy and alignment with the tone and voice of the EC member or senior executive.Directly responsible for preparing or liaising with the EC members/senior executives direct reports to facilitate the development of budgets and preparation of budget presentations for review and use by the assigned EC member or senior executive. Completes all billing and expense activities and resolves associated issues on behalf of the EC member or senior executive.No direct reports, directly supports an assigned EC member or senior executive. Tact, diplomacy and confidentiality are essential skills based on the level of internal and external contacts.Effective collaboration and communication skills are required, including information exchange with internal and external contacts.Responsible for facilitating the full range of administrative activities for an Executive Committee (EC) member or a senior executive heading a large complex business unit or function. Responsible for the quality and accurate completion of own work as well as effective collaboration with leadership and the EC members or senior executives direct reports on behalf of him/her. Priority is on daily/weekly work, but will be responsible for executing longer term work/projects as requested. High school/secondary school or the equivalent combination of education and experience is required; bachelors degree preferred. Applicable vocational training (e.g., courses on relevant business software like the Microsoft Office Suite of product, basic business writing, or similar) preferred; AA degree or relevant business certifications preferred. 7+ years of total work experience preferred. Bachelor## s degree in lieu of some experience may be considered.;BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals with Disabilities/Protected Veterans. Our ambition is to build the best global team ? one that is representative and inclusive of the diverse talent, clients and communities we work with and serve ? and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.

About Us

At BNY, our culture allows us to run our company better and enables employees’ growth and success. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.

Recognized as a top destination for innovators, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance – and this is what ## LifeAtBNY is all about. Join us and be part of something extraordinary.

About the Organization

At BNY, our culture speaks for itself, check out the latest BNY news at BNY Newsroom & BNY LinkedIn

 Here’s a few of our recent awards:

• America’s Most Innovative Companies, Fortune, 2025
• World’s Most Admired Companies, Fortune 2025
• “Most Just Companies”, Just Capital and CNBC, 2025

Our Benefits and Rewards:

BNY offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves, including paid volunteer time, that can support you and your family through moments that matter.

BNY is an Equal Employment Opportunity/Affirmative Action Employer - Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.

BNY assesses market data to ensure a competitive compensation package for our employees. The expected base salary for this position when employment commences can be found in the Job Info section at the bottom of the posting. 

Base salary offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. Base salary is only part of the total rewards package, which may include eligibility for an annual discretionary incentive award. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan as well as participate in Company-sponsored medical, dental, vision, and basic life insurance plans for the employee and the employee’s eligible dependents. Eligible employees also may receive other benefits (including various paid time off benefits, such as vacation and sick time), dependent on the position offered. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

If hired, the employee will be in an “at will” position and the Company reserves the right to modify base salary (as well as any other discretionary payments or compensation programs) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.