Stock Plan Administrator

Location: New York

Department: Legal

As we prepare for our next phase of growth, including a potential transition from a private to a public company, we are seeking an experienced Stock Plan Administrator to manage our global equity programs. This is a critical role responsible for ensuring the accuracy, compliance, and scalability of our stock administration function during a pivotal time for the company. You will be a key member of the Legal and Finance teams, supporting our employees and stakeholders through this exciting evolution.

WHAT YOU WILL DO

• Manage the day-to-day administration of the company’s global equity plan (stock options, RSUs, etc.) currently on the Carta platform.
• Process all equity-related transactions, including new grants, exercises, cancellations, and vesting events, ensuring accuracy and timeliness.
• Lead the preparation and execution of all equity administration aspects related to the company’s transition to a public entity.
• Develop and implement public company processes, including trading window administration, pre-clearance procedures, and support for 10b5-1 trading plans.
• Serve as the primary point of contact for employees, executives, and other stakeholders for all questions related to equity awards and company policies.
• Collaborate with Legal, HR, and Finance teams to ensure seamless data flow for payroll, tax withholding, accounting (ASC 718), and financial reporting.
• Prepare and reconcile equity data for internal and external reporting, including support for public filings (e.g., S-1, 10-K, Proxy Statements) and Section 16 reporting.
• Partner with our transfer agent, outside counsel, and other vendors to build and maintain a robust public company stock administration infrastructure.
• Develop and deliver educational materials and communications to help employees understand the value of their equity.
• Ensure compliance with all applicable securities laws and regulations, both domestically and internationally.

WHAT YOU WILL NEED

• A minimum of 5-8 years of direct experience in stock plan administration.
• Crucial: Experience managing equity plans through a company’s transition from private to public (IPO, SPAC, or direct listing).
• Deep expertise with equity administration platforms, particularly Carta.
• Strong knowledge of public company equity administration, including SEC regulations, Section 16 filings, Rule 144, and 10b5-1 plans.
• Familiarity with the accounting (ASC 718) and tax implications of equity compensation plans.
• Proven ability to work cross-functionally with Legal, HR, and Finance in a fast-paced, high-growth environment.
• Exceptional attention to detail, organizational skills, and ability to manage sensitive data with the highest degree of integrity and confidentiality.
• Excellent communication and interpersonal skills, with a demonstrated ability to explain complex concepts to employees at all levels.
• Advanced proficiency in Microsoft Excel or Google Sheets for reporting and analysis.
• Certified Equity Professional (CEP) designation is strongly preferred.

COMPENSATION & PERKS

• Full-time salary based on experience and meaningful equity in an industry-leading company
• Hybrid model (remote & on-site setup is mandatory) 
• Unlimited vacation policy; work hard and take time when you need it
• Apple equipment
• The opportunity to be a key player and build your career at a rapidly expanding, global technology company in an emerging field
• Flexible work culture