The Associate Office Manager provides a wide variety of professional and office administrative support to team members to ensure the efficient and effective functioning of the business unit office. This person has a strong ability to work independently and make decisions. This is a part-time role working 16 hours per week. What Youll Do General Office Administration: Provide routine administrative support to ensure that business unit operations are maintained in an effective, up-to-date, and accurate manner<ul><li>Responds to routine inquiries</li><li>Receives daily mail and deliveries; opens, sorts and distributes department mail and  other materials</li><li>Maintains records for expense reports and other documents</li><li>Maintains office files and orders office supplies; coordinates repairs to office equipment</li><li>Maintains temporary badges for guests, vendors and employees</li><li>Ensures all guests and vendors are greeted, recorded into the visitor’s log, and have signed a non-disclosure agreement</li><li>Liaison between Workvia offices</li></ul> Food and Beverage Management: Oversee and ensure that food and beverage options are available to employees in a clean and friendly environment throughout the workday<ul><li>Purchases or coordinates with vendors for the delivery and service of a variety of food and beverage items. </li><li>Ensures that the food and beverage area remains well-stocked throughout the work day</li><li>Ensures that the kitchen and employee break area are clean and meet appropriate health requirements</li><li>Helps plan and coordinate catered company events and meetings</li></ul> Facilities Planning and Maintenance: Provide support to management and employees to ensure they have the resources needed for the efficient operation of the office.<ul><li>Plans and executes team and facility moves</li><li>Manages coordination of daily facility operations; coordinates building maintenance and repairs</li><li>Manages vendor relationships and contracts in conjunction with the Sourcing &amp; Procurement team.</li><li>Custodial supervision: oversees the cleanliness and maintenance of the office. </li></ul> Ensures Physical Company Security: Responsible for ensuring that physical company security protocols are being met at all times<ul><li>Work in tandem with the Business Technology team  to ensure security and IT needs are met</li></ul>Special Projects: Collaborate with the EMEA Office Operations Manager on various assignments and special projects as requested. What Youll NeedPreferred Qualifications<ul><li>Prior experience in office management or a similar administrative role is a plus</li><li>Proven planning, organisation, and time management skills to establish priorities and maintain productivity despite numerous interruptions</li><li>Fluency in English - ability to communicate with vendors in Danish is a plus</li><li>Excellent interpersonal communication skills (written, verbal, and listening) with demonstrated ability to interact well throughout the organisation</li><li>Problem analysis and problem-solving skills with strong attention to detail and accuracy</li><li>Ability to work successfully in an ever-changing environment and manage multiple time-sensitive projects while meeting deadlines</li><li>Strong technology and computer skills</li><li>Customer service-oriented skills to properly handle and direct inquiries to appropriate stakeholders</li><li>Proven ability to maintain confidentiality</li></ul><ul><li>Experience using standard office equipment (scanners, photocopies, etc) and software packages, including cloud-based software applications, spreadsheets, and word processing programs, to perform essential tasks efficiently and effectively is required</li><li>Experience creating and organising special projects preferred.</li></ul> Travel Requirement &amp; Working Conditions<ul><li>Minimal  travel required</li><li>Reliable internet access is required for any period working remotely and not in a Workiva office</li><li>Flexible and able to adjust work hours according to business needs.</li></ul>What We Offer YouWe can offer you a job in a dynamic and international company with many different customer groups, where you will have the opportunity to develop. We are a flexible workplace that values ​​our employees and gives great individual responsibility to each person in the company.<ul><li>Dedicated colleagues who take the time to help each other</li><li>An informal and fun but focused work environment</li><li>Lunch and massage arrangement</li><li>Social gatherings</li></ul>Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.You can get to know us better at <a href="http://www.parseport.com" target="_blank">www.parseport.com</a> and <a href="http://www.workiva.com" target="_blank">www.workiva.com</a>. #LI-JU1