<div>About Ontra Ontra is the leader in AI-powered solutions for the private markets. Powered by industry-leading AI, data from over 2 million contracts, and a global network of legal professionals, Ontra automates critical private market workflows across the fund lifecycle. Ontra’s solutions transform unstructured data trapped in static documents into actionable intelligence, enabling firms to accelerate contracts, streamline compliance, and automate entity management. Trusted by more than 1,000 global GPs, investment banks, law firms, and advisors – including nine of the top ten PEI-ranked firms worldwide – Ontra helps firms focus on what’s important. Our Culture Ontra is a remote-first company that values the power of connection. We find innovative ways to stay connected, both virtually and in person. By promoting ownership, inspiring creativity, and championing collaboration, Ontra enables you to shape your impact and growth. Our commitment to innovation extends beyond our technology; it’s embedded in our culture, and AI plays a crucial role in everything we do. Our culture is one where belonging is the cornerstone of every interaction, rooted in acceptance and respect for all. Our commitment to inclusion begins at the application process, ensuring a fair and equitable hiring experience that values the unique contributions you bring from day one. <hr /></div>For this job, we are currently only hiring candidates based in the United States, with a preference for candidates based in New York. About the team &amp; opportunity Ontra is seeking a Workplace Experience Manager to join our Employee Experience (EX) team. The EX team is on a mission to elevate and promote the employee journey by curating a purpose-built workplace through meaningful experiences, dedicated retention efforts, and a culture of belonging. As a member of the EX team, youll collaborate on initiatives across various workstreams, including Workplace &amp; Real Estate, Internal Events &amp; Team Gatherings, Internal Communications, and New Hire Onboarding. This role blends office management, event coordination, communications, and cultural stewardship. You will be responsible for maintaining a welcoming, efficient, and fun remote-first working environment that supports productivity, collaboration, and Ontra’s core values. Ontra is a remote-first company, offering employees the flexibility to work from where they are most effective. However, this role will require the ability to travel approximately 2-3 times per quarter for company events, office visits, and gatherings. If you are passionate about creating a productive, engaging workplace and making a tangible impact on company culture and employee experience, we encourage you to apply! What you’ll do <ul> <li>Drive the development and execution of a comprehensive workplace strategy, including the creation of remote-first working norms (How We Work), stipends, and management of Ontra’s 3+ office spaces.</li> <li>Oversee the day-to-day tactical operations for all office spaces, including managing vendor partnerships (e.g., WeWork/Kiva), office access, and visitor management systems.</li> <li>Collaborate with senior leadership on strategic space planning, including office moves, renovations, and infrastructure enhancements.</li> <li>Manage relationships with local third-party service providers, including food services, security, and janitorial, to ensure high-quality service and operational continuity.</li> <li>Lead and manage the planning, execution, and evaluation of high-impact local (Gravity Gatherings, Incremental Team Travel, Local Loops) and virtual employee events (Surprise &amp; Delight events, Hack Day) that meet budgetary guidelines and foster culture.</li> <li>Drive employee engagement through strategic internal communications. This includes developing content, managing channels, and facilitating feedback mechanisms to ensure employees are informed, connected, and aligned.</li> <li>Develop and manage a strong communication strategy on all levels to ensure cohesive stakeholder engagement, sharing any process change, service enhancement, or workplace-related impact.</li> <li>Own and facilitate the new hire onboarding process to ensure employees feel welcomed, prepared, and connected from day one.</li> </ul> What you’ll bring <ul> <li>Workplace expertise: A minimum of 3+ years of experience in Workplace Experience or Facilities Management, with a demonstrated focus on designing and implementing strategies that significantly enhance the employee experience in a remote-first environment.</li> <li>Project management: Proven experience managing projects from initiation to completion and collaborating with diverse stakeholders.</li> <li>Data-focused: Strong analytical and problem-solving skills with a data-driven and research-oriented mindset, including the ability to analyze ROI.</li> <li>Ownership mentality: Assumes an ownership mentality and can independently drive on projects while also handling change and conflicting priorities as business needs adjust.</li> <li>Flexibility: Ability to think out of the box, test boundaries, and ask thought-provoking questions to build appropriate strategies and communications that align with business objectives.</li> <li>Travel: Ability and flexibility to attend company off-sites and conduct office visits. Estimated at 2-3 times per quarter, sometimes more.</li> <li>Technical acumen: Proficiency with project management tools (e.g., Asana, Slack) and Microsoft Office Suite (Excel - intermediate proficiency).</li> <li>Teamwork-oriented: Exceptional collaboration and interpersonal skills, with the ability to communicate effectively with diverse stakeholders at all levels.</li> </ul><div><div><div><hr /> Pay Transparency Ontra takes individual candidate location, experience, and skills into consideration when determining compensation. The base pay range is listed below. Some positions may be eligible for additional compensation, such as commission, variable compensation, profits interest units, or other equity-based compensation, which are not included in the below base pay range. If you are selected to participate in our interview process, your Talent Acquisition Partner will share more details about the total compensation package for the role.</div><div>Base Pay Range</div><div>$125,040—$175,080 USD</div></div></div><div>Hiring Locations We currently hire exclusively in the locations listed below. Select jobs may have more specific location requirements due to business needs. United States Arizona, California, Colorado, Connecticut, Florida, Georgia, Illinois, Massachusetts, Maryland, Minnesota, North Carolina, New Jersey, Nevada, New York, Ohio, Oregon, Pennsylvania, Tennessee, Texas, Utah, Virginia, Washington  APAC Hong Kong EMEA United Kingdom Benefits Snapshot <ul> <li>Remote-first working policy, with office hubs in SF, NYC, Santa Barbara, and London</li> <li>Twice yearly team offsites for in-person collaboration</li> <li>Paid flexible time off policy</li> <li>Paid parental leave and benefits</li> <li>Employer-supported retirement contributions, varying by country</li> <li>Monthly phone and internet reimbursement</li> <li>Company-sponsored LinkedIn Learning accounts, department budgets for professional development, and robust onboarding program</li> <li>Various options for medical, dental, and vision insurance</li> </ul> Travel Occasional travel is required for Ontra employees, including typically at least twice per year to attend team and larger group off-sites for in-person collaboration. For some roles, additional travel may be required based on the requirements of the role and business need. Inclusivity Ontra is committed to the full inclusion of all qualified individuals. As part of this commitment, Ontra will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact people@ontra.ai.  Personnel Privacy Notice: <a href="https://drive.google.com/file/d/1SymscFAF3rkTcp-77oQtpIVaPwzBgc0X/view" target="_blank">View here.</a> Note on Employment Verification: All employees hired will be required to verify identity and eligibility to work in their particular location. Note to External Agencies: We are not accepting any blind submissions or resumes/CVs from recruitment agencies. Any candidates sent to Ontra will NOT be accepted or considered as a submission without a signed agreement in place. #BI-Remote #LI-Remote  </div>

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