Its fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview:

The Construction Billing Assistant will support the Accounting team by receiving vendor invoices, reviewing invoices for accuracy, creating purchase orders, and assisting with other projects as assigned.

Job Qualifications:

Previous experience with accounting, billing or accounts payable, required
Associates degree in Accounting, Finance, Business Administration, or related Field, a plus
Basic understanding of construction billing processes and terminology,a plus
Proficiency with Microsoft Excel
Strong communication and interpersonal skills
Ability to meet deadlines and manage multiple tasks in a fast-paced environment

Location Requirement:

This position is required to be in Tempe, Arizona, and requires four days a week in office (Monday-Thursday) with Fridays as an optional remote day.

Key Result Areas (KRAs):

Receive vendor invoices and review for accuracy:

Evaluate vendor invoices received by the Accounting team and/or vendors for accuracy
Research billing questions as needed for internal teams and/or vendors
Work with vendors to research payment tracking and payment history, as needed
Follow up on project billing issues with internal teams and/or vendors until issues are resolved
Perform detailed project financial audits as requested by Accounting teams
Communicate with Accounting and other internal team members, vendors, and contractors regarding billing-related questions as needed
Maintain and organize Accounting team invoice email inbox

Assist with creation of purchase orders:

Create corresponding purchase orders in the accounting system for all invoices received
Process change orders, pay apps, and invoices for approval and payment through the Finance team
Assist the Accounting Admin team with establishing and maintaining complete financial files for each project
Assist the Accounting Admin team with running project expenditure reports in accounting software and comparing them to budgets
Work closely with the Finance team regarding changes to accounting codes and implementing changes in Accounting billing processes
Work closely with the Finance team to ensure that projects are closed-out in a timeline manner (for quarterly reporting purposes)

Assist the Accounting Admin team with other tasks as assigned:

Assist the Accounting administrative team with new Accounting project closeouts from Developers and Contractors
Assist the Accounting Admin team with compiling final project Accounting budgets based on project payment activity
Understand the organization, operation, and process of the Construction, Real Estate and Development team necessary to successfully accomplish assigned responsibilities
Participate in internal and external team meetings to discuss upcoming department and/or procedural changes
Assist the Accounting Admin team with the completion of miscellaneous project applications and documents
Other duties as assigned

Skills:

Analytical Thinking
Billing Systems
Collaboration
Communication
Detail-Oriented
Financial Acumen
Organization
Teamwork
Time Management

Physical Requirements:

In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
- Must be able to collaborate in-person with occasional impromptu in-person meetings
Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds
Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.

Compensation:

$23.71 - DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, youll enjoy your career with us!