Executive Assistant San Francisco, CA, USA

Job Posting Title:

Executive Assistant

Req ID:

10118545

Job Description:

We are looking for a collaborative and creative team player who reflects the innovative spirit, creative talent, and passion for great storytelling and filmmaking that define Lucasfilm.

The Executive Assistant provides administrative assistance to Lucasfilm’s CTO and VP, Production Technology.  In this role, you’ll be the backbone of the team—providing day-to-day support across a wide range of logistics, processes, and communications. Whether it’s navigating travel procedures, coordinating purchases and approvals, managing documentation, or tracking down answers, you’ll be the go-to person who keeps things running smoothly. If you enjoy being the behind-the-scenes problem solver and love making life easier for others, this role is for you.

This role is considered Hybrid, which means the employee will work onsite in our San Francisco office and occasionally from home.

Organized, Dependable & Proactive are key words for the Executive Assistant.  

What You’ll Do

•  Facilitate daily workflow of assigned VPs by maintaining calendar, scheduling meetings, handling travel, meeting logistics, etc.

• Help facilitate department level operations including meeting schedules and logistics, travel coordination, and compiling and organizing department documentation

• Process expense reports 

• Serve as the go-to point of contact for general questions, liaise with other departments, and in general help get people the answers they need

• Make purchases, process invoices and purchase orders for the department

• Meet and greet visitors and gives tours, help coordinate and organize visits

• Assist with special corporate projects & events; planning and execution

• Help maintain list of top priorities and ensuring appropriate follow-through occurs

• Assist in testing out new software or workflows that would be beneficial to the technology leadership management team, as assigned

• Assist other technology leadership as necessary 

What You’ll Need

• Bachelors degree or equivalent experience

• 2+ years’ of experience providing administrative support or as coordinator within the entertainment or technology industries

• A strong service mindset—you enjoy supporting others and helping the team run smoothly

• Demonstrated professionalism and ability to maintain the highest level of confidentiality

• An eye for detail, a passion for organization, and a steady, dependable presence—even when things get busy

• Must be proficient with the following software; G Suite and Microsoft Office; experience with Concur and other business productivity software a plus

• Excellent communication skills, written and verbal, and a collaborative, positive attitude

• Excellent organizational and follow-through skills , curiosity to figure things out and a willingness to track down answers when needed

• Role requires ability to do overtime work, but is very rarely expected

The hiring range for this position in San Francisco is $58,400 - $78,200 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

Job Posting Segment:

Lucasfilm Core

Job Posting Primary Business:

Lucasfilm Core

Primary Job Posting Category:

Executive Support

Employment Type:

Full time

Primary City, State, Region, Postal Code:

San Francisco, CA, USA

Alternate City, State, Region, Postal Code:

Date Posted:

2025-04-28