Aviso Wealth:

At Aviso, we are dedicated to improving the financial well-being of Canadians. As a leading wealth management organization, we are committed to leadership, innovation, partnership, responsibility, and community. Working with talented and energetic professionals who exemplify our values every day, you will quickly notice that our people and dynamic ‘oneaviso’ culture sets us apart. If you are looking for interesting and challenging work, at a company committed to its people, find out more about what Aviso has to offer at www.aviso.ca.

The Opportunity:

We’re looking for a Bilingual Talent Acquisition Operations Specialist to join our Talent Acquisition team.

Reporting to the Senior Manager, Talent Acquisition, the Bilingual Talent Acquisition Administrator is responsible for supporting the Talent Acquisition team with recruitment, hiring activities and overall operational support. You’ll use your superior organizational and reporting skills to support the senior Talent Acquisition leadership.

Who you are:

Service – You consider both internal and external stakeholders and demonstrate intent of understanding and putting the clients’ needs first. You advocate service excellence and work to deliver solutions that meet the needs. You proactively develop strategic partnerships that allow Aviso Wealth to become a trusted advisor and partner
Execution – You are committed to achieving your goals and to succeed. This includes focusing on “getting things done”, as well as recognizing and taking advantage of opportunities as they arise. You are consistently looking for ways to improve your personal best and see value in continuous improvement. You take accountability for your actions and learn from mistakes
Collaboration – You work collaboratively with others with the common goal of driving positive results. Making meaningful contributions to your team to achieve organizational goals is a priority. You proactively encourage collaboration, build trust and inclusion, and work to establish effective relationships both inside and outside of the organization

What your day looks like:

Management of recruitment information in systems and files, including contracts and employee files
Creation of written offers for employees and contractors
Completion of background checks as required, such as credit checks, criminal checks, employment eligibility and references
Scheduling interviews, coordinating with the candidate’s availability, and hiring managers’ calendars
Create and maintain process and training materials for Talent Acquisition, as well as company-wide recruiting resources
Supporting the onboarding process, ensuring New Hire Setup Requirements notifications are issued and tracked
Supporting the TA team invoicing
Managing and responding where appropriate to the TA Recruitment mailbox
Providing updates to the Talent Acquisition team
Supporting the Senior Talent Acquisition Manager with TA reporting
Participation in projects as assigned

Your experience and skills:

Post secondary education in business or HR preferred
4+ years of office administration, preferably in HR, Recruiting or Operations in a financial services company
Exceptionally strong attention to detail and professional acumen
Strong hands-on experience in applications used for documentation and reporting – Word, Excel, PowerPoint, One Drive, etc.
Highly organized and able to manage multiple deliverables and processes in a time effective manner
Flexible with a self-driven sense of responsibility
Demonstrated ability to handle confidential information respectfully and able to work through sensitive situations tactfully
Demonstrated ability to work in a fast-paced, dynamic environment, adapting to changing priorities
Respectful and considerate of others, including business partners, peers, employees, contractors and candidates
A team player who contributes to the team’s success
Fluent communication skills in English and French are required