Location: Hybrid (Buenos Aires, Argentina) - Thursday is an office day by default
Reports to: Head of People Operations & Accounting Associate
Type: Full-Time, Contract

General Description

At Aquiva Labs, we deliver world-class Salesforce Consulting and Engineering services to our clients worldwide. We’re passionate about building smart solutions and strong, connected teams.

We are seeking a proactive and detail-oriented People Assistant to support both People Operations and Finance teams, with a primary focus on the Latin America region and some global responsibilities. This is a unique cross-functional role that touches everything from onboarding and internal communications to invoice tracking and vendor management.

The ideal candidate is someone who thrives on organization, has a service-oriented mindset, and is excited about the opportunity to grow their experience across two core areas of business operations. If you’re looking to build a career in People or Finance Operations, this role offers hands-on learning and exposure to both.

Key Responsibilities

People Operations Support (LatAm focus)

Coordinate onboarding logistics including laptop arrangements, accounts setup, and welcome pack management.
Support throughout the entire recruitment process.
Track and maintain hardware inventory across teams.
Manage coworking space attendance and reserve meeting rooms in Argentina and Uruguay.
Support relocated team members: document preparation, appointment coordination, immigration office visits, etc.
Assist with HR documentation.

Internal Communications & Culture

Maintain and update the LatAm Confluence page with internal news and key resources.
Coordinate online and onsite local activities (including logistics for remote team members).
Research and support budgeting for regional gatherings or special events.
Coordinate language classes for LatAm team members.
Send timely reminders for all-hands meetings, holidays, and team events via Slack and WhatsApp.
Post birthday shoutouts and milestone celebrations in Slack.
Participate in global Employee Experience activities.

Finance & Vendor Coordination

Enter and upload contractor and vendor invoices into QuickBooks and Bill.com.
Assist with the new vendor profile setup.
Track vendor payments, assist with reimbursements, and maintain accurate records.
Support monthly regional expense tracking and light reconciliation tasks.
Communicate with external vendors in the LatAm region to ensure timely invoicing and closing documentation.

Benefits

B2B Contract with paid PTO, holidays, and sick leaves
Health Insurance
Company Laptop
Flexibility and Hybrid Work option
Global Exposure
Career Growth Opportunities both in People Operations and Finance