Ankura is a team of excellence founded on innovation and growth.

Job Summary:

The Secretary of State Professional is responsible for managing and coordinating the filing and compliance tasks necessary for businesses to operate legally within the state. This role involves maintaining accurate records, ensuring timely submission of documents, and liaising with state agencies. The professional will play a key role in supporting clients with their legal and administrative needs.

Key Responsibilities:

Document Preparation and Filing: Coordinate and manage the preparation and filing of business entity documents with the Secretary of State and other governmental bodies, ensuring accuracy and compliance with regulations.
Compliance Management: Ensure compliance with state regulations by maintaining up-to-date knowledge of filing requirements and deadlines. Monitor changes in state laws and regulations that may affect business operations and communicate updates to clients.
Client and Colleague Interaction: Provide exceptional customer service to clients, addressing inquiries and concerns promptly and professionally. Conduct meetings with clients to discuss filing needs, address concerns, and ensure client satisfaction.
Status Transparency: Maintain transparency regarding the status of filings, regularly updating stakeholders on progress and potential issues.
Tracking and Evidence Management: Maintain organized records of all filings, correspondence, and related documentation. Update and manage a tracker for each filing, ensuring all relevant documentation and evidence are properly maintained and accessible.
Liaison with State Agencies: Liaise with state agencies to resolve filing issues and obtain necessary information or documentation.
Expense Report Preparation: Prepare detailed expense reports to allocate charges accurately to clients, ensuring financial transparency and accountability.
Deadline Management: Exhibit strong time management skills, consistently meeting deadlines and prioritizing tasks effectively.
Time-Keeping and Reporting: Maintain accurate daily time-keeping records and reporting to ensure accountability and efficient project management.
Problem Solving: Apply analytical and problem-solving skills to navigate difficult cases and remediation scenarios, offering practical solutions to clients.
Collaboration: Collaborate with legal and administrative teams to ensure comprehensive support for clients.

Qualifications:

Bachelor’s degree in business administration, law, or a related field preferred.
Minimum of 5 years of experience in preparing and filing U.S. Secretary of State filings with a provider of compliance and registered agent services.
Experience in legal compliance, business administration, or a similar role is advantageous.
Strong understanding of state regulations, filing procedures, and compliance requirements.
Proficiency in tracking systems, office software, and database management systems.
Knowledge of money services businesses is a plus.

Attributes:

Responsive and client-focused approach.
Transparent and proactive communication style.
Ability to work independently and as part of a team.
Commitment to maintaining high standards of integrity and professionalism.

Join our team and leverage your expertise to ensure seamless and compliant filing processes for our clients. We offer a collaborative work environment and opportunities for professional growth and development in a remote setting.

Ankura is required to include a reasonable estimate of the compensation range for this role. This compensation range is specific to the said markets and considers a broad range of factors including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. The range does not include additional benefits outside of salary. At Ankura, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each role. A reasonable estimate of the current base pay range is between $60,000 to $120,000; this range is not a promise of a particular wage.

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Ankura is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. Equal Employment Opportunity Posters, if you have a disability and believe you need a reasonable accommodation to search for a job opening, submit an online application, or participate in an interview/assessment, please email accommodations@ankura.com or call toll-free +1.312-583-2122. This email and phone number are created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues unrelated to a disability, will not receive a response.